That's where moving companies come in, but not all are equal. In this article, we'll explore the features associated with different providers and how to maximize them to suit your needs. We'll also give you details about what moving services will and won't move.
Our experts have helped many businesses with commercial relocations. They can guide you in finding the right option to fit your budget and timeline. We've reviewed different providers and listed them below to make your search easier.
» Ready to relocate? Try the ultimate moving checklist to master your move.
Our 10 Best Office & Commercial Moving Companies in 2024:
- American Van Lines - Best office and commercial moving company overall
- North American Van Lines - Best for delivering 24/7 customer support
- Allied Van Lines - Best for serving in less commonly serviced locations
- International Van Lines - Best for specialty cleaning on request
- Mayzlin Relocation - Best for no hidden fees
- Interstate Moving and Relocation Group - Best for long-distances
- JK Moving Services - Best for tracking on a mobile app
- Moving APT - Best for first-time mover online resources
- Adams Van Lines - Best for tailor-made services
- Native Van Lines - Best for flexible moves with extended delivery
A Closer Look at Our Best Office & Commercial Moving Companies in 2024: Our Quick Reviews
1. American Van Lines
Has after-hours assistance to ensure minimal business disruption
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- Best for - A designated representative during the moving process
- Main services covered - Local and long-distance moves, commercial moving, corporate location, storage solutions
- Participating states - 48
- Online quote tool - Yes
- Insurance included - Yes
- Deposit required - Yes
All American Van Lines (AVL) employees are background checked and drug tested before hiring. This highly-rated company ensures trustworthy handling of your expensive office equipment and often confidential filing.
American Van Lines isn’t the cheapest option out there, but flat-rate pricing can be a huge plus if you need to know the exact cost of moving your commercial space ahead of time.
The company is a strong option for local and long-distance moves anywhere in the continental US and offers a wide range of services, including packing, unpacking, and office storage.
Why we chose American Van Lines: AVL uses a flat-rate pricing system, which calculates your move's final cost based on your inventory and distance. This prevents unexpected charges and allows your company to budget accordingly, knowing the exact price in advance.
What customers are saying: Sam (39) from Greenville said he felt "immense support from the driver and the packers" as they helped with the move and the unloading at the destination. He also said that he felt it was a "great price."
Pros
- Customer support available on Saturdays
- Multi-state storage locations
- Small move options
Cons
- Not available in Alaska or Hawaii
- Won't move hazardous materials like car batteries or firearms
Read the full American Van Lines review
2. North American Van Lines
Uses WorldTrac satellites for constant connection to drivers
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- Best for - GPS tracking on all shipments
- Main services covered - Packing and unpacking, local storage, international moves, corporate relocation, office moves
- Participating states - 50
- Online quote tool - Yes
- Insurance included - Yes
- Deposit required - No
North American Van Lines puts its drivers through a rigorous truck driver training program. It prepares them for everything from regular road rules to long-distance hauls. This initiative is designed to keep the drivers and your office belongings safe during transit.
The company has been in the moving game for around 90 years and has earned a reputation for customer service, partly because it includes satellite-based shipment tracking with the cost of every move, including office and commercial moves.
Why we chose North American Van Lines: The company’s Quality Program ensures that all agents, drivers, and employees handle regular performance evaluations through surveys, quality audits, and claims tracking. This ensures a smooth experience from packing to transportation.
What customers are saying: Nelly (60) from Orange County said her agent "did an amazing job estimating the amount of boxes and supplies needed." She also noted that the "helpers could safely get the items into the storage."
Pros
- Over 500 agent locations
- Uses crane vans to handle large equipment without a loading dock
- Provides office relocations to Canada
Cons
- Time-consuming quote process
- The mover may transport your equipment with other customers' items
Read the full North American Van Lines review
3. Allied Van Lines
Provides a portable container moving solution for smaller moves
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- Best for - Furniture assembly and disassembly
- Main services covered - Packing and unpacking, storage solutions, oversized items, corporate relocation, international moving
- Participating states - 50
- Online quote tool - Yes
- Insurance included - Yes
- Deposit required - No
Allied Van Lines (AVL) can help if you’re relocating your office a long distance and don’t have enough employees to drive all the company cars.
This vehicle transport service can save you time and reduce wear and tear. AVL also provides packaging, unpacking, furniture assembly, and disassembly.
A major advantage of Allied is its lengthy list of add-on options that allow you to arrange safe passage for bulky, valuable, or hard-to-move items.
Why we chose Allied Van Lines: If you need to store your office belongings before, during, or after your move, AVL has long-term and short-term facilities. Plus, the website has an extensive library of free resources and planning guides to make your relocation seamless and cost-effective.
What customers are saying: Charlie (55) from Manhattan said the move was "made simple by his sales consultant." He shared that whenever he had questions, "they were prompt to answer and explain available options," like claiming up to nine months after the move if necessary.
Pros
- Customized online tracking for interstate and cross-country moves
- 85+ years of international moving experience
- Virtual survey option to estimate moving requirements
Cons
- No instant online quotes available for local moves
- Doesn't offer 24/7 customer support for filing claims
Read the full North American Van Lines review
4. International Van Lines
Helps manage handling charges for international moves
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- Best for - Door-to-door deliveries to minimize moving downtime
- Main services covered - Packing and unpacking, art and antique moving, corporate moves, storage solutions, auto transport
- Participating states - 50
- Online quote tool - Yes
- Insurance included - Yes
- Deposit required - Yes
International Van Lines (IVL) helps manage port and terminal handling charges for your international move, reducing administrative burdens. This allows you to focus on other critical aspects of the relocation, such as setting up technology and coordinating employees.
International Van Lines’ services include international shipping in the form of both ocean and air freight as well as domestic long-distance options like corporate relocation and storage services. No matter which you choose, you can rest assured that your goods will be in safe hands as International Van Lines is certified by bodies like the Federal Maritime Commission and the Department of Transportation.
Why we chose International Van Lines: IVL provides specialized services such as IT removal, crate rental, and debris disposal. Upon request, IVL's team will collect and dispose of any leftover packing materials after your move, saving you time and effort.
What customers are saying: Marlon (28) from Madison said he experienced "great customer service" and found the movers to be "very time efficient." He stated that they did a "quality job moving long distances."
Pros
- No charge for navigating internal stairs during a move
- Ocean and air freight to 180+ countries
- Refundable deposit
Cons
- Some services are contracted out to other carriers
- Basic insurance coverage is limited to 60 cents/pound/item
Read the full North American Van Lines review
5. Mayzlin Relocation
Will price match quotes with reputable carriers
- Best for - Lower rates out of season
- Main services covered - Corporate moving, office moving, packing services, storage services
- Participating states - 48
- Online quote tool - Yes
- Insurance included - Yes
- Deposit required - Yes
Mayzlin Relocation’s Full Value Protection options reimburse you for the actual value of your items if they're lost or damaged during the move. This comprehensive insurance is particularly beneficial when relocating valuable office electronics or specialized company equipment.
Why we chose Mayzlin Relocation: Mayzlin also discounts for moves during off-peak seasons outside the months of June, July, and August. If you're flexible with your moving dates, you can opt for a lower-rate slot to take advantage of extra services or upgrades within your budget.
What customers are saying: Charlie (47) from Morgan City said the movers were "reliable and stayed behind to organize the new place." He said he "truly appreciated when they reassembled all the heavy furniture at no extra charge."
Pros
- Seven-day cancelation policy
- Storage facilities with 24/7 protection and climate control
- 10% discount with "move org” promo code
Cons
- Uses outside help on specific moves, which can affect service quality
- No upfront prices available—quotes personalized per move
6. Interstate Moving and Relocation Group
Connects you with an extensive network of movers
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- Best for - Comparing multiple moving companies
- Main services covered - Corporate moving, office moving, packing services, storage solutions, vehicle transportation
- Participating states - 50
- Online quote tool - No
- Insurance included - Yes
- Deposit required - Yes
Interstate Moving and Relocation Group (IMRG) has storage facilities that meet US military standards. The company offers customizable scheduling tailored for your office relocation, ensuring 98% of shipments are delivered on time.
For smaller corporate moves, loading is done in one day and delivery within three days.
All the companies that Interstate Moving & Relocation Group works with are vetted, licensed, and insured. It offers transparent pricing and customer reviews are mostly positive.
Why we chose Interstate Moving and Relocation Group: IMRG provides a $500 discount on all moving packages for anyone who calls. This promotion reduces the cost of a typical high-end, long-distance move with IMRG by approximately 10%.
What customers are saying: Ellen (59) from Marlborough said the movers were "kind, on time, and took care of the items." She also said the company had the "best quote out of all the competitors."
Pros
- More than 2,000 partners across the US
- Provides multiple quotes to save time on admin
- All-inclusive, flat fee for long-distance moves
Cons
- No weekend customer support
- Doesn’t coordinate local or international moves
Read the full Interstate Moving & Relocation Group Review review
7. JK Moving Services
Environmentally-friendly and secure moving solutions
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- Best for - Data backup or cable management assistance
- Main services covered - Commercial relocation, office moves, and decommissioning, IT and data center relocations, lab and medical moves, warehousing, and storage solutions
- Participating states - 50
- Online quote tool - Yes
- Insurance included - Yes
- Deposit required - Yes
If you're an eco-conscious company, you may prefer JK Moving Services for its environmentally friendly EPA SmartWay initiative. This initiative improves supply chain sustainability and freight transportation efficiency. Its Asset Repurposing assistance also helps resell your unwanted items.
Why we chose JK Moving Services: Temperature regulation can protect delicate items from humidity or freezing. Luckily, JK uses climate-controlled storage. Plus, the company has 24/7/365 video surveillance motion sensors and fire suppression systems to keep your office equipment safe.
What customers are saying: Max (42) from Pomona said her agent was "easy to reach and quick to respond." She also mentioned that everything was wrapped and loaded carefully in just a few hours," which saved valuable time.
Pros
- Customer service available 365 days a year
- Phone app for quoting can save time
- A+ BBB rating
Cons
- Auto transportation not available through JK Moving directly
- Local moves limited to Maryland, Virginia, and Washington, DC
Read the full JK Moving review
» Downsizing your office? These local charities collect furniture for free.
8. Moving APT
Includes relocation financing as a payment option
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- Best for - Packing materials and supplies
- Main services covered - Corporate moving, office moving, packing services, storage solutions
- Participating states - 50
- Online quote tool - No
- Insurance included - Yes
- Deposit required - Yes
Moving APT is a broker that connects you with reliable moving services. Its rates are usually more affordable than dealing directly with a relocation company. Additionally, the platform only uses carriers registered with the Federal Motor Carrier Safety Administration (FMCSA).
One of the advantages of choosing a moving broker is that they have the volume capacity to secure a cheaper rate than you might be able to by hiring a moving company directly.
Moving APT has more than 2,500 carriers, making it one of the largest brokers in the country. It also offers 24/7 customer service and enjoys positive user reviews.
Why we chose Moving APT: Moving APT's website offers many resources to help you choose the best carrier for your corporate relocation. Plus, the company requests client video testimonials, so you know what to expect from various carriers and make an informed decision.
What customers are saying: Frank (38) from Minneapolis said the "movers were communicative with their estimated times" and "took care" of his items. He also noted that the helpers were "quick" to unload at the destination.
Pros
- Guides you through a moving checklist during and after the move
- Quotes include tolls, taxes, and fuel costs
- Flexibility, no-storage, and short-distance move discounts + more
Cons
- Deposit is non-refundable within seven days of pickup
- Must call for quotes
9. Adams Van Lines
Verifies certification by adding MC and USDOT numbers on quotes
- Best for - Local and cross-country moves
- Main services covered - Corporate moving, office moving, packing services, storage solutions
- Participating states - 50
- Online quote tool - Yes
- Insurance included - Yes
- Deposit required - Yes
Adams Van Lines offers employees and their families real estate assistance, including housing, property search, financing, and destination services. The relocation manager serves as a single point of contact, providing info on all areas of your office relocation.
Why we chose Adams Van Lines: The company uses an electronic signature feature, which lets you confirm your moving plans remotely. It's faster than traditional methods and means your signatures are securely encrypted and digitally recorded for your company.
What customers are saying: Doug (48) from Hoboken said the company accommodated him when he needed to "make last-minute changes to delivery dates." He also noted that the movers paid "attention to detail" when unloading and reassembling the furniture.
Pros
- Receive key notifications from the 24-hour customer care reps
- No-obligation quotes for services
- Fast, responsive live chat
Cons
- No vehicle shipping
- Mixed customer reviews
10. Native Van Lines
Encourages competitive carrier bidding for your business
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- Best for - Direct agent contact to avoid automated systems
- Main services covered - Corporate moving, office moving, packing services, storage solutions
- Participating states - 50
- Online quote tool - Yes
- Insurance included - Yes
- Deposit required - Yes
Native Van Lines agents offer detailed explanations of the technical aspects of your relocation, like how to calculate the weight of your items. They also help plan your office transition, provide full value protection, and simplify the claims process. Plus, they deliver cardboard boxes and supplies.
As a moving broker, Native does not carry out your move directly. Instead, it connects you with local movers in your area and encourages competitive bidding for your business to get the best price. This is all backed by 24/hour online customer support.
Why we chose Native Van Lines: If you need to cancel, you can do so by phone or email at no cost within a 24-hour window. Your booking fee will stay on file for 12 months. This allows you to apply it towards a future move.
What customers are saying: Stanley (39) from Miami said he dealt with "wonderful people who were very accommodating." He also mentioned that the movers were "fast and efficient" and "more than capable" of lifting heavy furniture items.
Pros
- Two to 21-day delivery timeframe for minimal disruption to work
- Free storage for 30 days
- Flexibility discounts if you're willing to move your dates
Cons
- Last-minute moves may be more expensive
- No live chat feature on the website
Read the full Native Van Lines review
» Packing up already? Find out where to get free moving boxes near you.
Compare the Best Office & Commercial Moving Companies:
How We Reviewed the Best Office & Commercial Moving Companies
Our review team conducted extensive research and analysis to identify the top office and commercial moving companies. The evaluation process consisted of in-depth assessments of user experiences, customer reviews and industry insights.
Evaluation Criteria
- Specialization and experience: We assessed how well each company can handle the unique challenges of office relocations and their ability to provide tailored commercial moving services.
- Comprehensive services: Our team evaluated the services offered, focusing on professional packing, IT equipment handling, and setup in the new location.
- Project management: We considered the effectiveness of each provider's planning, coordination, and communication strategies aimed at minimizing client downtime.
- Compliance and security: Our experts scrutinized insurance options, liability coverage, and adherence to regulations and security measures for handling confidential business assets.
- Flexibility and minimizing downtime: We compared providers' ability to accommodate scheduling requirements, such as offering after-hours and weekend moves.
- Customer service: Our team incorporated customer feedback to highlight successful moves and overall client satisfaction.
- Pricing and transparency: We examined pricing structures for transparency and competitiveness, ensuring quotes were detailed and comprehensive.
How Office & Commercial Moving Companies Work
Did you know corporations made up 38% of US moves in 2017? That's why moving companies follow specific steps to ensure an efficient relocation of your business. Here's what they do:
Consultation
During your initial consultation, the moving company assesses your move's size and details. Then, you'll work closely with an experienced commercial relocation coordinator to plan the process. Together, you'll choose dates and times that minimize disruptions to your business.
Inventory Assessment
The moving company inventories the office equipment you want to move, including furniture and IT systems. Professional movers then securely pack everything using customized materials and techniques to prevent damage during transit.
The Move
Your items are loaded onto a moving truck and transported to your new destination. Once you arrive at the new location, they are unloaded and set up according to your instructions. The movers can also assist with things like reassembling your furniture.
After Delivery
Many moving companies provide post-move support to handle any issues arising after your relocation. For example, they can coordinate repairs or replacements for damaged items. This ensures a smooth transition to your new office space.
How to Select a Reliable Moving Company
- Specialization in office relocation: Choose a moving company with expertise in office moves as it's more likely to understand the unique challenges.
- Credentials: Verify the company's licenses to guarantee credibility.
- Reputation: Research online reviews from trusted sources to gauge the provider's reputation and customer support responsiveness.
- On-site estimates: Request an on-site estimate for accurate pricing. Be cautious of those given without an assessment, as surprise fees may come up later.
- Services offered: Many of the best moving and storage companies offer specific services, such as packing, warehouse space, and specialized handling tailored to corporate relocations.
- Experience: Prioritize experienced movers who can anticipate and address potential challenges.
- Equipment quality: Assess the quality of the company's vehicles to ensure they can handle your office equipment safely.
- Insurance coverage: Confirm the available insurance coverage, especially for valuable office equipment and documents.
- Red flags: Watch out for warning signs like demanding large upfront cash deposits. These sometimes indicate potential issues with the company's reliability.
Maximizing Your Office Moving Experience
Moving your business to a new location can be complex and challenging, but with careful planning and the right relocation company, you avoid common moving day mistakes. Here are some tips to help you navigate the process and minimize disruptions to your operations.
Start Early and Plan Thoroughly
Begin planning your office move well in advance to avoid last-minute complications. Create a detailed inventory of all office equipment, furniture, and supplies to obtain accurate quotes from moving companies and ensure nothing is missed during the move.
Compare estimates from several movers specializing in corporate relocations to find the best fit for your needs and budget.
Communicate with Your Moving Company
Work closely with your chosen moving company throughout the relocation process. The carrier representative should be able to provide expert guidance on handling sensitive equipment, confidential documents, and other unique aspects of your office move.
Additionally, you can use online tracking tools to monitor the progress of your move and address any concerns as they arise. Regular check-ins with the carrier will help ensure a smooth transition and minimize disruptions to your business operations.
Use Professional Packing Services
Consider hiring professional packers to ensure your office equipment and supplies are properly protected during the move. These experts can efficiently pack and label items, minimizing the risk of damage and making the unpacking process smoother.
If you choose to have your staff handle the packing, you can save money using budget-friendly moving supplies, like newspaper stuffing instead of foam.
Minimize Downtime with Specialized Services
You can reduce your downtime by paying for specialized services. For example, IT systems disassembly/reassembly, network setup, and furniture installation. By prioritizing these critical aspects, you can quickly get your business up and running in the new location.
Gather Feedback and Evaluate the Process
After completing your corporate relocation, gather employee feedback and evaluate the overall process. Share the comments with your moving company to help them improve their services for future clients.
Questions to Ask Yourself When Moving Offices
- Why do you need to relocate offices? Understanding the motivation behind the move will ensure your decision aligns with your goals and objectives.
- How is your current workspace being used? By knowing how you use your space, you can identify areas for improvement in the new office layout.
- Do you have the right resources and expertise for an office move? Assessing your available resources ensures your business is adequately prepared for logistical relocation challenges.
- What do employees like and dislike about the current space? This can help you identify aspects of your new office design that should be preserved or addressed to enhance employee productivity.
- What do employees think about the move? Their thoughts, concerns, and expectations about the relocation can help you address potential resistance and encourage a positive change.
Choose the Best Business Moving Company
With so many moving truck rental agencies, you should prioritize your business's needs. Consider specialization services for a smoother transition and pricing transparency to avoid surprise charges.
Whether you're relocating locally or long-distance, there are ways to save on commercial relocation costs. Before finalizing your plans, take some time to compare agencies like American Van Lines for perks like having a designated representative to help you.
» Getting rid of stuff? Here's everything you need to know about junk removal.
FAQs
How do you manage an office move?
Start by setting a timeline, finalizing your budget, and organizing a new office layout. Disposing of unwanted items can also save space and reduce costs. Finally, remember to schedule your IT and phone installations when you arrive at the new location.
What do you need for an office move?
You'll need storage boxes in different sizes, tape, and packaging materials like paper or bubble wrap. A dedicated packing area with markers and labels can also help with organization. You could also consider ordering new office furniture instead of paying to pack and move your older items.
What are the risks when moving offices?
Unexpected expenses, like packaging materials, can pop up without a budget and a signed quote. Relocating to a new office can also cause decreased operations. Additionally, some employees might resist the change, leading to cooperation issues and difficult client relationships.
How can moving companies rip you off?
Not many services ask you for full payment upfront, so a company that does could be a scam. Some providers outsource jobs to unskilled workers, which can comprise quality service. This can also lead to exceeding your initial budget estimate.
